EXHIBITOR RULES - Read Carefully
Fair Week - August 5-11, 2012  

PRE-REGISTRATION

  1. JULY 21, 2012 - General Exhibits, excluding livestock, must be PRE-REGISTERED. 
  2. General Exhibit Entry Forms are available on the back cover of the Fair Book and on the fair website – www.unioncountywestendfair.com.
  3. JULY 7, 2012 - All Livestock Exhibits must be PRE-REGISTERED.
  4. Livestock Exhibit Entry Forms are available from Dept. Superintendents or on the fair website – www.unioncountywestendfair.com. (Do not use the general exhibit form for animal entries.)
  5. Livestock Fees are due when exhibits are pre-registered. There will be a $50 service fee for returned checks.

EXHIBIT SUBMISSIONS

Exhibit Submissions – Main Exhibit Building
SUNDAY, 1-4 PM – Exhibits will be received. No Baked Goods.
MONDAY, 9 AM-4 PM – Exhibits will be received, including Baked Goods. 

MONDAY, 4 PM-TUESDAY, 1 PM – The Main Exhibit Building will be closed to all exhibitors and the public. Only fair officers, department superintendants and their assistants, judges and State officials with proper identity will be allowed to enter the building.

Livestock Exhibit Submissions
MONDAY, 9 AM-1 PM – Livestock Exhibits will be received. The Fair Association will furnish a reasonable amount of initial bedding. Straw and hay may not be stockpiled in the stalls.

EXHIBIT REMOVAL

Exhibit Removal – Main Exhibit Building
The Fair Association assumes no responsibility for exhibits not removed from fairgrounds.
SATURDAY, 11 PM – Entries may be picked up at the close of the fair.
SUNDAY (after Fair Week), 1-3 PM – Final deadline for removal of Exhibits.

Livestock Exhibit Removal (except Sold Livestock)
SATURDAY, after 11:00 PM - Livestock may be removed. Advise your haulers.
SUNDAY (after Fair Week), 1-3 PM - Livestock may be removed. Advise your haulers.
Exhibitors MUST clean their livestock area at the conclusion of the fair.

4-H and FFA Livestock Sale Animal Removal
FRIDAY, after 10:00 PM – Sold Livestock may be removed. It is the responsibility of all 4-H and FFA members to LOAD their project animals for hauling following the sale. If the member cannot be present at loading time, he/she must secure a representative to load his/her project animal(s).

GENERAL RULES

  1. The Fair Association reserves the right to amend or add to these rules and regulations at any time.  
  2. FAIRGROUND CURFEW — All gates except the main gate will be closed between 12:30 and 5:00 AM daily. A security guard will be posted allowing traffic out only, except designated Fair officials.

EXHIBITOR RULES

  1. All exhibitors agree to be bound by the rules and regulations of the Union County West End Fair Association.
  2. All entries will be made according to the classifications listed in the premium book and on the fair website – www.unioncountywestendfair.com.
  3. All entries must be grown, produced, or made since the last fair.
  4. All entries must be made in the name of the grower, maker or bona fide owner.
  5. Any exhibitor in any department may be required to prove ability to reproduce entry in the presence of a qualified person.
  6. All exhibits accepted for premiums require a properly marked entry tag.
  7. Exhibitors are responsible to properly name the exhibits he/she is entering.
  8. Exhibitors are required to give personal attention to their property during the fair.
  9. Exhibitors are responsible for the removal of their exhibits at the close of the fair.

LIVESTOCK RULES

In addition to the above listed rules, the following rules apply for livestock exhibits: 

  1. MONDAY, 1:00 PM – Weigh in of livestock beginning with the hogs, followed by the lambs, then the steers. All livestock exhibitors must be present.
  2. The livestock exhibitor is responsible to ensure that the animal is weighed.
  3. MONDAY, 3:00 PM – Livestock Meeting. All livestock exhibitors must attend.
  4. All livestock offered for premiums, except rabbit meat pens, must have been owned a minimum of 60 days before the first day of the fair. No pending papers will be accepted.
  5. Joint ownership is considered one owner, in accordance with the Livestock Exhibit Entry Form.
  6. No substitutions of animals allowed for any breeding species.
  7. No livestock may be walked on fairgrounds except in and around barns, show arena and wash rack.
  8. The Livestock breed name must be shown on cards large enough that the breed name may be readily identified by viewers; if the livestock is grouped together according to breeds, one large sign to designate the group will be satisfactory.
  9. Livestock Awards must be placed on the stall or pen of the individual winners for the duration of the fair. Failure to comply with this regulation will result in forfeiture of premiums.
  10. Should any animal awarded a prize be disqualified, the animals gaining the lower prizes shall move into the next higher positions if, in the opinion of the judges, the animals are worthy of such prizes.
  11. Any artificial means to change the form or shape of an animal will disqualify it from competition.
  12. Exhibitors are responsible for cleaning their livestock area at the conclusion of the fair. If the area is not cleaned by the Tuesday evening following the fair, 10% will be deducted from premium check.

LIVESTOCK SHOWMANSHIP

  1. Livestock superintendents may divide large classes in youth Showing Contest in order to allow livestock judges adequate time to maintain an educational atmosphere while keeping an orderly schedule of events.
  2. When on exhibition in the ring, each animal must be under halter in the charge of owner or representative.
  3. No person shall be allowed in the ring while stock is being judged except the judge, superintendents and necessary attendants.
  4. The Fair Association will have stand-by attendants available during youth judging and/or showing, to provide assistance if an animal becomes unmanageable.

LIVESTOCK EXHIBITOR PARKING AND PASSES

  1. Passes and parking permits for livestock exhibitors will be issued at the Fair Office. Exhibitor registration slip must be presented for identification.
  2. Parking space for livestock exhibitors is available behind the barns and show arena (excluding trailers and large industrial vehicles).
  3. A reserved area near the south gate has been designated for livestock trailers and large industrial vehicles.
  4. Parking committee will enforce rules.

EXHIBIT DISQUALIFICATIONS

  1. Any item improperly entered will be disqualified and will not be judged. The judge shall mark the correct name on the tag for the benefit of the exhibitor.
  2. If fair management believes an entry or exhibit was shown in previous years, the item may be refused entry or omitted in the judging.
  3. Superintendents reserve the right to refuse any entry and may bar from competition animals, vegetables, flowers, and manufactured articles of inferior quality and those not possessing sufficient merit to warrant recognition.
  4. The Fair Association may, at any time, order the removal of an exhibit or part of exhibit in bad condition and/or unfit to show.
  5. Food products may not be chemically altered in such a way that food becomes poisonous and/or unfit for human consumption.
  6. The Fair Association reserves the right to determine how many entries they will accept from one exhibitor and/or family if facilities are not available to handle total entries, rather than closing any department when space has been filled.
  7. No exhibitor will be allowed to duplicate entries of a single variety of any kind of grain, vegetable, annual or perennial specimen flowers or plants or any other classes listed in premium book. (Excluding some classes of livestock.)
  8. No imported, manufactured or commercial products may be exhibited.
  9. Exhibitors removing entries before 1 PM Sunday (except as permitted) will forfeit all premiums.
  10. Failure to comply with Fair Association rules will result in premium forfeiture.

JUDGING

  1. The decision of the judges shall be final in cases except where mistakes, fraud, misrepresentation or collusion, not discovered at the time of award, is proved. In such cases, the Department Superintendent, and/or Officers/Board of Directors of the Fair, or such referee as may appointed, shall determine the validity of said claim.
  2. All protests regarding judging must be in writing, and must plainly state the cause of the complaint or appeal.
  3. Such protests must be filed at the Fair office within 48 hours of the occurrence.
  4. There will be no judging on the Danish System (group method of judging).
  5. In cases where there is no competition, judges may give an award such as they deem the exhibit is worthy.
  6. In cases where there are fewer entries in any class than the number of premiums offered, judges may give an award such as they deem the exhibit is worthy.

PREMIUM PAYMENTS

  1. Checks will be mailed unless otherwise announced during fair week.
  2. Checks must be cashed within 30 days of check date.
  3. No checks will be reissued.
  4. Premiums may be given for meritorious exhibits.
  5. In the event that receipts of the Fair are insufficient to meet all expenses and to pay premiums in full, the Fair Association reserves the right to prorate the funds available for premiums among the respective winners.
  6. Payments made on a pro-rata share, though less than the amount published, shall constitute a full and complete discharge to any premium obligation.

LOSS OR DAMAGE TO EXHIBITS

  1. All articles on exhibition must be respected as private property.
  2. Reasonable care will be taken to protect all exhibits on display from injury and damage.
  3. Any person caught in the act of stealing exhibits or abusing/injuring livestock will be dealt with according to the law.
  4. At the exhibitor’s request, stolen or destroyed award ribbons may be duplicated free of charge at the close of the fair, if supplies are available.
  5. The Fair Association is not, in any way, to be held responsible for accidents, loss or damage by water, fire, theft, or otherwise, whatever the cause or extent of the damage or loss.

LAW AND ORDER

  1. No disorderly conduct of any kind will be permitted on the fairgrounds.
  2. Concessioners are liable and will be held to strict account for any violations of the law and have no claims on the Fair Association for refund of fees paid.
  3. Use of alcoholic beverages of any kind is forbidden and any concessioners, exhibitors, contestants or fair patrons consuming same publicly will be removed from fairgrounds.
  4. Smoking is prohibited in all fair buildings, including livestock barns and the show arena.
  5. Riding of bicycles, motorcycles, motor scooters, etc. is not permitted.
  6. For the safety and comfort of all visitors, animals—other than those being exhibited—are not permitted on the fairgrounds, with the exception of service dogs.
  7. No unauthorized solicitors permitted on fairgrounds.
  8. Autos and trucks are permitted on midway to load and unload only. No vehicles are permitted on the midway after 4 PM, Monday through Friday and all day Saturday.
  9. Any fair officer, director or superintendent will have the right to evict anyone who violates fair rules.

LIABILITY – PERSONAL PROPERTY DAMAGE

All persons who enter the fairground and use the facilities of said grounds for the purpose of exhibiting, displaying, demonstrating, seeing the exhibits, competing in any contests, being entertained by the attractions, or in any other manner participating in the fair, do so at their own risk. The Fair Association will not be liable for any accident, personal injury or property damage suffered by such persons irrespective of how such injury or damage occurs.

The Fair Association will not intentionally show or permit to be shown any dangerous attraction on the fairgrounds. However, the showing of certain attractions require that spectators be reasonably careful in their conduct and be reasonably watchful of the conduct of children. Although the Fair Association will take every precaution, it will not be responsible for any personal injury or property damage suffered by reason of any attraction shown or exhibited during the fair.

The Fair Association assumes no responsibility in case of loss or damage to stock or other exhibits from any cause, and upon this conduct their business or exhibits that the public shall not be liable for injury. In case anyone is injured the privilege, renter or exhibitors shall assume all responsibility, therefore, and shall hold blameless and indemnify the Fair Association against any legal proceedings and any and all expenses occasioned by such accident or injury.

The Fair Association and its officers or agents will not be responsible for any accident, loss, theft or damage on any Fair parking lot.